CODE OF VIRGINIA

STANDARD VENDOR ACCOUNTING INFORMATION (§ 2.2-1115.1)

A. The Division, the Virginia Information Technologies Agency, and the State
Comptroller shall develop and maintain data standards for use by all agencies
and institutions for payments and purchases of goods and services pursuant to
§§ 2.2-1115 and 2.2-2012. Such standards shall include at a minimum the vendor
number, name, address, and tax identification number; commodity code, order
number, invoice number, and receipt information; and other information necessary
to appropriately and consistently identify all suppliers of goods, commodities,
and other services to the Commonwealth. The Division, the Virginia Information
Technologies Agency, and the State Comptroller shall annually review and update
these standards to provide the Commonwealth information to monitor all
procurement of goods and services and to implement adequate controls to pay only
authorized providers of goods and services to the Commonwealth.

B. The Division and the Virginia Information Technologies Agency shall submit
these standards to the Information Technology Advisory Council in accordance
with § 2.2-2699.6 for review as statewide technical and data standards for
information technology.

C. The Division and the State Comptroller shall adhere to the adopted data
standards and match all purchases of goods, commodities, and other services to
the related payment activity and make the matched information available on the
Auditor of Public Accounts’ Commonwealth Data Point website pursuant to
subdivision H 3 a of § 30-133. This information shall be available at a
transactional level and be in sufficient detail to make clear what an agency has
purchased; when the purchase was made; the vendor from whom the purchase was
made; the amount purchased, if applicable; and how much was paid. To the extent
the purchase is made for professional services as defined in § 2.2-4301, other
than for accounting or legal services, from an entity of the Commonwealth, the
name of the buyer in the selling Department or agency shall be specified.
Purchases made using credit card or other financing arrangements shall specify
the vendor.

HISTORY: 2009, cc. 758, 812; 2010, cc. 136, 145; 2013, c. 493.