7852542.2-3707Virginia Decodedhttps://vacode.org2016Administration Of GovernmentAdministration Of State GovernmentTransaction Of Public BusinessVirginia Freedom Of Information ActMeetings to be public; notice of meetings; recordings; minutes1968, c. 479, § 2.1-343; 1973, c. 461; 1976, c. 467; 1977, c. 677; 1982, c. 333; 1989, c. 358; 1990, c. 538; 1993, c. 720; 1995, c. 562; 1999, cc. 696, 703, 726; 2000, c. 227; 2001, c. 844; 2004, cc. 730, 768; 2005, c. 352; 2007, c. 300; 2009, c. 628; 2010, c. 309; 2015, c. 131.Beck v. Shelton030723593 S.E.2d 1952004-03-05https://www.courtlistener.com/opinion/1059128/beck-v-shelton/ . . . for which there was no notice pursuant to Code § 2.2-3707 and no emergency or other exception which . . . <abbr title="Supreme Court of Virginia">SCV</abbr>White Dog Pub. v. Culpeper County Bd.052333634 S.E.2d 3342006-09-15https://www.courtlistener.com/opinion/1058771/white-dog-pub-v-culpeper-county-bd/ . . . exemption from open meeting requirements provided in § 2.2-3707 or subsection A of § 2.2-3711. The . . . <abbr title="Supreme Court of Virginia">SCV</abbr>Norfolk 102, LLC v. City of Norfolk1206342013-02-28https://www.courtlistener.com/opinion/1057765/norfolk-102-llc-v-city-of-norfolk/ . . . inclusion of agenda item R-19A violated Code § 2.2- . . . <abbr title="Supreme Court of Virginia">SCV</abbr>http://law.lis.virginia.gov/vacode/2.2-3707/2.2-3707.01Meetings of the General Assembly/2.2-3707.01/2.2-3708Electronic communication meetings; applicability; physical quorum required; exceptions; notice; report/2.2-3708/2.2-3708.1Participation in meetings in event of emergency or personal matter; certain disabilities; distance from meeting location for certain public bodies/2.2-3708.1/2.2-3711Closed meetings authorized for certain limited purposes/2.2-3711//2.2-3707/2.2/II/B/37/2.2-370715.2-2308.12.2-37082.2-37122.2-37132.2-371424.2-107All meetings of public bodies shall be open, except as provided in §§ 2.2-3707.01 and 2.2-3711.sectionAA1No meeting shall be conducted through telephonic, video, electronic or other communication means where the members are not physically assembled to discuss or transact public business, except as provided in § 2.2-3708, 2.2-3708.1 or as may be specifically provided in Title 54.1 for the summary suspension of professional licenses.sectionBB1Every public body shall give notice of the date, time, and location of its meetings by placing the notice in a prominent public location at which notices are regularly posted and in the office of the clerk of the public body, or in the case of a public body that has no clerk, in the office of the chief administrator. All state public bodies subject to the provisions of this chapter shall also post notice of their meetings on their websites and on the electronic calendar maintained by the Virginia Information Technologies Agency commonly known as the Commonwealth Calendar. Publication of meeting notices by electronic means by other public bodies shall be encouraged. The notice shall be posted at least three working days prior to the meeting. Notices for meetings of state public bodies on which there is at least one member appointed by the Governor shall state whether or not public comment will be received at the meeting and, if so, the approximate point during the meeting when public comment will be received.sectionCC1Notice, reasonable under the circumstance, of special or emergency meetings shall be given contemporaneously with the notice provided members of the public body conducting the meeting.sectionDD1At least one copy of all agenda packets and, unless exempt, all materials furnished to members of a public body for a meeting shall be made available for public inspection at the same time such documents are furnished to the members of the public body.sectionFF1The notice provisions of this chapter shall not apply to informal meetings or gatherings of the members of the General Assembly.sectionGG1Any person may photograph, film, record or otherwise reproduce any portion of a meeting required to be open. The public body conducting the meeting may adopt rules governing the placement and use of equipment necessary for broadcasting, photographing, filming or recording a meeting to prevent interference with the proceedings, but shall not prohibit or otherwise prevent any person from photographing, filming, recording, or otherwise reproducing any portion of a meeting required to be open. No public body shall conduct a meeting required to be open in any building or facility where such recording devices are prohibited.sectionHH1Minutes shall be recorded at all open meetings. However, minutes shall not be required to be taken at deliberations of (i) standing and other committees of the General Assembly; (ii) legislative interim study commissions and committees, including the Virginia Code Commission; (iii) study committees or commissions appointed by the Governor; or (iv) study commissions or study committees, or any other committees or subcommittees appointed by the governing bodies or school boards of counties, cities and towns, except where the membership of any such commission, committee or subcommittee includes a majority of the governing body of the county, city or town or school board.Minutes, including draft minutes, and all other records of open meetings, including audio or audio/visual records shall be deemed public records and subject to the provisions of this chapter.Minutes shall be in writing and shall include (i) the date, time, and location of the meeting; (ii) the members of the public body recorded as present and absent; and (iii) a summary of the discussion on matters proposed, deliberated or decided, and a record of any votes taken. In addition, for electronic communication meetings conducted in accordance with § 2.2-3708, minutes of state public bodies shall include (a) the identity of the members of the public body at each remote location identified in the notice who participated in the meeting through electronic communications means, (b) the identity of the members of the public body who were physically assembled at the primary or central meeting location, and (c) the identity of the members of the public body who were not present at the locations identified in clauses (a) and (b), but who monitored such meeting through electronic communications means.sectionII1